Group Administrator

GROUP ADMINISTRATOR VOLUNTEER POSITION DESCRIPTION

(Taken from the BP&P SECTION 4000 – APPOINTMENTS/POSITIONS)

Accountable to:

Group Commissioner

Term:

Selected or elected, then appointed annually by the Group Commissioner

Time required:

8 to 10 hours per month (on average)

Scope of Position:

Effectively administers the non-program activities that are related to the business component and the well being of the Group as directed by the Group Commissioner.

Responsibilities:

• Assume, at the request of the Group Commissioner, the chair of the Group Committee meetings.
• In conjunction with the Group Commissioner ensure compliance with all Policies and Procedures of Scouts Canada.

Membership:

• Create/provide opportunities for growth within the Group.
• Assist the Group Commissioner to recruit, orient and appoint:
  • Section Leaders
  • Other adults to assist in the management of the Group as required (i.e. Group Treasurer, Group Registrar, Group Secretary).
  • Work closely with the Group Registrar to ensure that the annual registration process and all demographic updates are completed in a timely manner.

Communications:

• Provide monthly reports on the administrative status of the Group to the Group Commissioner.
• Be familiar with and support the Group Commissioner in the explanation of the Administrative policies and procedures for the Group.
• Work closely with the Group Secretary to ensure that the minutes and records of the Group are recorded and maintained.

Program Support:

• Provide assistance and leadership to the Section leaders in the development of budgets.
• Coach/Mentor and assist the administrative members of the Group Committee in achieving competency and ensuring that all reporting and activities are consistent with Scouts Canada’s Mission, Policies and Practices.
• Prepare for, and participate in, the Group Annual Review, paying particular attention to all non-program related activities such as the Group financial statements in conjunction with the Group Treasurer.
• Identify/engage external resources as required so that annual Group initiatives and goals can be achieved.
• Provide support to the Group Commissioner as required in the preparation of camps and special events.

Qualifications:

The ideal candidate will have:

• Demonstrated the appropriate knowledge and skills related to the position.
• Committed to further personal development related to their role within one year.
• Effective interpersonal skills.
• Registered as a member of Scouts Canada.

Group Committee References

• Group Committee Handbook
• The Group Committee's Role in Program Quality
• Scouter Support Playbook

Screening and Training

As with all Scouter/volunteer positions, members of Group Committee must go through the Screening process. This includes completing the full Wood Badge Part I training, including the Group Committee specific modules 2 through 5.