Group Commisssioner Succession

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Group Commissioner Succession Process and Communication

Group Commissioner is a key function in a Scouts Group. Here we describe a quick, thorough process and communication for smooth succession of the right candidate.

Overview

As per Scouts Canada’s ByLaw, Policies and Procedures (BP&P) Section 4000 pages 23-24: the Group Commissioner is "Selected or elected, then appointed annually by the Area Commissioner.”

In the usual process the Group Committee forms Group Commissioner Nomination Committee (GCNC) that contains representatives of all Group Sections and the Group Commission. GCNC then distributes a Group Commissioner Opening Posting.

All candidates are screened by the GCNC according to BP&P. Potential candidates are then be interviewed and scored based on criteria established for the position. Finally, the top candidate(s) (one to three) are presented to the Area Commissioner and his successor for interview, final selection and appointment.

Group Commissioner Candidates Scoring

GCNC will score the candidates and provide Area Commissioner with prioritized list of all candidates.

Purpose of Scoring

  • Filter out unsuitable candidates
  • Rank suitable candidates based on Group level experience

Scoring Criteria

  • Prior personal knowledge of the candidate
  • Attitude
  • Aptitude
  • Result of candidate interview (optional if only one or two candidates come forward)
  • Input from short biography, reasons why the candidate would like the role and why he/she feels to be a good choice for GC
  • Position skills are not important in the candidate scoring, as they can be learned “on the job”

Example of Group Commissioner Opening Communication Email

Hello,

Here are the details of the XYZ Group Commissioner opening and nomination process, as developed by XYZ Group Commissioner Nomination Committee (GCNC).

Candidate Entry

  • Advise Scouter Jane Doe about your interest in the Group Commissioner position by XXX
  • Present to Jane a short biography and reasons why you would like the role and why you feel you would be a good choice for Group Commissioner

Process

All nominations / applications will be screened by the GCNC according to Scouts Canada Policies and Procedures. Potential candidates will then be interviewed and scored based on criteria established for the position. Finally, the top candidate(s) (one to three) will be presented to the Area Commissioner and his successor for interview, final selection and appointment.

Group Commissioner Qualifications

The ideal candidate (do not be scared by not being “ideal” candidate) will have:

  • Two or more years experience as a Leader.
  • Completed Wood Badge Part I for one or more Sections.
  • Undertake further personal development related to their role as Group Commissioner within one year.
  • Demonstrated effective interpersonal skills.
  • Modeled positive behaviors appropriate to Scouting.
  • Registered as a member of Scouts Canada.
  • Demonstrated knowledge of Volunteer Recruitment and Development (VRAD) process

Group Commissioner Role

The Group Commissioner is a registered member appointed to this position by the Area Commissioner. They are the principal point of contact for the Group, assume the leadership of a Group Committee, and are directly accountable to the Area Commissioner. The Group Commissioner’s prime function is the growth and development of the sections. They also ensure compliance with Scouts Canada’s By-Law, Policies and Procedures as well as Program Standards, and ensure that Section leaders receive appropriate program service and support.

Typical roles and/or responsibilities include but are not limited to

  • Recruitment, selection and recommending the appointment of leaders;
  • Review and approval of Section programs and outdoor activities;
  • Policy, procedure, and Program Standards compliance;
  • Encourage an attitude favorable for growth;
  • Assist leaders where necessary;
  • Leader development; and
  • Relationships - parents, leaders, Partner/Sponsor, other Commissioners.

Group Commissioners cannot do this solely by themselves. They build a team appropriate to the size of the Group. This would include someone to take care of the financial responsibilities (the Group Treasurer/Fundraiser), a Group Registrar and perhaps a Group Secretary. In larger Groups, a Group Administrator may be recruited to take care of many of the administrative responsibilities of the Group Commissioner and a Quartermaster may be recruited to make the most of the Group’s material assets

The complete Group Commissioner volunteer position description, including responsibilities is in Scouts Canada’s ByLaw, Policies and Procedures (BP&P) Section 4000 pages 23-24.

Background information on the Group Committee and Group Commissioner function and operation is located at:

Please let me know of any questions you may have.

Jane Doe

XYZ Group Scouter

Group Commissioner Nomination Committee


Add Group Commissioner Volunteer Position Description here